The purpose of this statement is to explain to you what personal information we collect and how we may use it.
1. About Us
This website www.findmypast.co.uk is owned and operated by Findmypast Limited (FMP), a company registered in England and Wales no. 04369607, having its registered offices at The Glebe, 6 Chapel Place, Rivington Street, London, EC2A 3DQ.
FMP is committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of the data protection legislation in the UK and we are registered on the Data Protection Public Register number Z6639808.
2. Information we collect about you
When you register on our website, take part in one of our surveys or place an order, we may collect your name, address, phone number, email address and other contact details. This allows us to process your registration, fulfil your order and carry out our surveys.
If you create a family tree or create content on the website, we also collect that information, which may include personal information about you and other people (for example, names and birthdays of people in your family). You should ensure that, if you provide personal information about people in your family who are living and not deceased, that you have the consent from the relevant individual to include that personal information on the website.
We do not collect sensitive information about you except when you specifically knowingly provide it and have consented to this.
3. What do we do with your information?
We use the personal information you send us for the following purposes:
- manage the website (including your account);
- provide you with a free trial (if requested);
- process orders you place for subscriptions or credits to access our online records;
- provide advanced website features to you and others;
- understand your needs to help us improve the website;
- improve search results;
- understand website usage to allow us to improve our marketing or the way we do business;
- conduct surveys with you (where you have consented to us contacting you for such purpose); and
- send you emails (more details below)
We use your personal information to update you about new products/services by post, email and SMS text message. We will only contact you with your consent. You are entitled to withhold this consent and opt out from receiving such communications at any time by selecting the appropriate box on the web form that collects your details. You can also update these options by logging into your account and adjusting your preferences, by contacting us by email at email@example.com or by post to Findmypast, 6 Chapel Place, Rivington Street, London EC2A 3DQ. We will always provide you with a way of opting out of receiving future marketing messages from us, each time we send them to you.
We send service emails to you to administer the service. Service emails include registration and payment confirmations, and emails that provide useful information about how to use a service or feature when you sign up or start using it. Also, if we make a fundamental change to the website or our terms & conditions that we think we need to make you aware of, we will send you a service email.
4. Information stored in your family tree
Family names thaht are included in your family tree may be searchable by users of the website (and users of other websites) and may appear on internet searches. However, this information will not
We provide you with privacy controls to manage your family tree and control who can see the information in it. You should familiarise yourself with how they work as you’re responsible for using them to protect the information you have provided. We reserve the right (at our own discretion) to remove any personal data which you have included in your family tree about people who are living if we are alerted to the fact that this personal data was used without that person’s permission.
If you become aware that your personal information has been included in somebody else's tree without your permission or is being misused in any other way on the website, please send an email to our Customer Support team firstname.lastname@example.org with details and we will investigate and, if necessary, remove this information.
5. Record Matching
Findmypast uses record matching technologies to suggest possible matches between historical records on Findmypast and associated partner trees.
Record matching on Findmypast automatically matches historical records for your family tree. These records are pulled from our vast database of over 8 billion records. Record matching will save you time with your research and allow you to make fascinating discoveries through birth, marriage and death documents and census records.
When record matching is enabled within the partner site, information from small parts of your family tree is passed between the sites without you having to do anything, to a matching service on the Findmypast website. This information includes basic information such as names, dates and places associated with individuals and their close relatives. Findmypast uses this data to find accurate matches for relevant individuals. Please note this information is not retained by Findmypast and is deleted automatically after matches are calculated and displayed to you. Only partner site users receive Findmypast hints, Findmypast users do not receive hints about trees on the partner site.
The partner site will show matches in its search window where matches are found. To find out more about these matches, click on the links provided and review them; you will then have the ability to accept or reject matches. Please note that some of the matches can be viewed and confirmed for free, while others require a Findmypast data subscription. In order to review these matches you will need to subscribe to Findmypast and create an account.
The information passed to Findmypast is never used for any other purpose and will never be displayed, sold, licensed or used in any manner whatsoever.
If you have any question or concerns, you can email email@example.com, or call Customer Support on +44(0)20 3326 6300 Monday to Friday 9am to 5:30pm.
6. Sharing your information with third parties
We may from time to time provide your personal information to third parties for the purposes of providing you with our services. These third-party providers include payment processors, providers of card validation services, credit referencing providers and service providers who assist us with hosting our marketing campaigns. They do not decide what is done with your data and only process it on our behalf. These third parties may be located outside the European Economic Area; however, we only use providers that provide adequate protection for your information at all times. We do not keep a record of your credit or debit card details in our systems.
We will not provide your data to other third parties for marketing purposes unless you have specifically consented to this when you first provided your data to us. You are entitled to decline receiving such 3rd party communications by selecting the appropriate box on the web form that collects your details or at any subsequent time by logging into your account and adjusting your preferences, by contacting us by email at firstname.lastname@example.org or by post to Findmypast, 6 Chapel Place, Rivington Street, London EC2A 3DQ
In the event that we undergo re-organisation or are sold to a third party, you agree that any personal information we hold about you may be transferred to that re-organised entity or third party.
8. How we protect your information
We follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access to, and loss, misuse or alteration of your personal information in accordance with the UK data protection legislation. These include firewalls and virus checking procedures.
You are responsible for keeping any confidential passwords or other login or access details which you select or which we allocate to you secret. Whilst we take steps to ensure the security of your information, there is a risk that any information transmitted over the Internet and stored on a computer may be intercepted or accessed by an unauthorised party. If you think that someone has accessed your information held by us without your permission or gained unauthorised access to your login details, you must notify us at email@example.com.
9. Correcting your information
You are entitled under Data Protection law to require that we update your personal information to ensure it is up-to-date and accurate. In order to maintain the accuracy of the information we hold, you can update your personal details by sending us an email to firstname.lastname@example.org.
10. Obtaining a copy of your information
You are entitled to receive a copy of the information we hold about you in exchange for payment of the required £10 fee. You can do this by contacting email@example.com.
11. How long we hold your data for
Some of the information you provide to us will be necessary to carry out repeated tasks, such as verifying your identity or payment details when signing in to use an account or providing our services to you or you are using an online checkout. We will keep this information for as long as you remain a registered user of any of our sites and for so long as reasonably necessary.
If your account is inactive for more than two years and you are no longer paying for a service, we reserve the right to delete any information you have provided to us, including all information in your family tree. We will use reasonable endeavours to contact you before deleting the information in your family tree.
12. Links to third party websites
13. Updates to this policyWe may update this policy at any time without notice. We will tell you that we have updated the policy by emailing you at the email address you have provided to us and/or by posting an announcement on the website. By continuing to use the website after we have emailed you or posted a notice informing you of an update, you accept the changes to this Policy.
14. Contacting Us
If you have any questions about privacy, or wish to update your details or have them removed from our mailing list at any time, please contact us at firstname.lastname@example.org.
Privacy statement last updated July 2017.