| Names | Names are usually those of an immigrant or the head of a family. They may also be the name of an agent, interpreter, or someone bringing children. Not all names in large parties were recorded. |
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| Date of Application | This date is the date that the immigrant applied at the Toronto Office for an assisted fare. If the applicant did not use the ticket, zeros were used in all numerical columns. In volume 4, this information was entered in a column titled "Date of Arrival". |
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| Nationality | Information was transcribed as recorded in the registers. |
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| Trade | This information appears only in volume 4 |
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| Ship | This field refers to the ship on which the immigrant arrived at the port of entry. |
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| Landed | This field refers to the port of entry. Quebec City, Halifax, Portland (Maine) and New York City were the most common. |
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| Destination | This field may refer to the final destination of the emigrant but it may also be the closest railway station to the emigrant's final destination. |
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| Railways | This column records the railway taken to the emigrant's final destination. In most cases, this field was left blank. |
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| | Railway names were abbreviated as follows: |
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| | GW (Great Western Railway) |
| | GT (Grand Trunk) |
| | N (Northern) |
| | TGB (Toronto, Grey & Bruce) |
| | T&N (Toronto and Nipissing) |
| | CV (Credit Valley) |
| | H&NW (Hamilton and North Western) |
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| Male Adults, Female Adults and Children | This numerical data was entered as recorded. A zero was added if the field was blank. In volume four only, children were separated into columns for male children, female children, and infants. |
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| Reference Code | The reference code is the Archives of Ontario reference code for this material. |